Sending an Encrypted Email

There are two (2) ways to send an encrypted email.

Using the "Subject Line" Method

To send an encrypted email using the subject line method, simply place the word "SECURE" in the subject line of the new email message you are sending.  When you SEND the email, it will automatically be sent encrypted.

Using the "Confidential Flag" Method

To send an encrypted email using the CONFIDENTIAL FLAG method, type up the email as you normally would, but mark (or flag) the email sensitivity as CONFIDENTIAL. 

For Outlook 2003 Users

To flag the email as CONFIDENTIAL do the following:

(1)  Type up the email as you normally would.

(2)   In the new email creation window, click on the email OPTIONS on the menu bar.  The OPTIONS window appears. Your menu layout may be slightly different than the one shown below.

(3)  Select CONFIDENTIAL from the "sensitivity" dropdown, then click CLOSE.

(4)  Send the email.

Your email has been sent encrypted!

For Outlook 2007 Users

To flag the email as CONFIDENTIAL do the following:

(1)  Type up the email as you normally would.

(2)   In the new email creation window, click on the email OPTIONS on the menu bar.  The OPTIONS window appears. Your menu layout may be slightly different than the one shown below.

(3)  Select CONFIDENTIAL from the "sensitivity" dropdown, then click CLOSE.

(4)  Send the email.

Your email has been sent encrypted!

*** NOTE ... If you are using Exchange Web Access (through your Internet browser), you MUST use the SUBJECT LINE method to encrypt emails.  The CONFIDENTIAL FLAG method is unavailable.

Figure above shows the SUBJECT LINE method using Web Access.  Notice the word "SECURE" has been placed in the subject line of the new email.

Things to remember:

(1) The subject line for your email is NOT encrypted!  So do NOT put any confidential information in the subject line.

(2) If you are using the SUBJECT LINE method, please make sure you double-check the correct spelling of "SECURE".  It is NOT case sensitive.  So "secure", "Secure",  and SECURE" can be used.  You may put other subject heading information in the subject line in addition to the "secure" keyword.

(3) Registering a username for accessing encrypted email is required, but will only be done once per recipient.

(4) BCC (Blind copies) are not supported with encrypted emails.

(5) Check with your department supervisor to determine what emailed information should be encrypted.

(6) If other companies send encrypted emails to you, you will most likely have to register with their system too.

Please call the help desk for any technical questions.